The communication in fact occurs between one person to the other from time to time and in the various forms depending on the situations prevailing and as per the requirements and in the course of all this, the over all process of the communication forms the network and in the general terms these are very often referred to as the communication networks. The same scenario occurs every where starting from the home of an individual to the office or any other type of the work station in any kind of the organisation. In an organisation the network of the communication is formed between when the communication takes place between the various members of the organisation and these contacts between the members forms the communication network. With the help of the communication network one can very easily define the pattern of the contacts of the various staff members in an organisation. The proper type of the network helps in getting the best of the accuracy, speed along with the smoothness when the information is transferred from one end to the other in an organisation. According to the various forms of the research work that has been done in this regard at the various times and in the various parts of the world very clearly suggests the fact that the network of the communication must be tried to be kept as short as possible as when ever there is the long form of the communication network, the movement of the information form one part to the other is affected a lot and hence in the other words it can be said that the flow of the communication can be delayed at the times if in the cases there are the communication networks that are very long in the nature of the existence.

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Every word gives a specific type of the judgement that can be pre conceived from the time to time depending on the various types of the situations that may come in to the picture from the time to time. A word can be used all together in a very different context and especially the tone that is used for speaking of the words, depends a lot in this regard so in the very general and the simple words it can be said that the tone of the conversation acts as a very important role in this regard and due attention and the priority must be given in this case. The various kind of the research work that has been done in this regard by the various kinds of the researchers and the scientists in the various parts of the world from the time to time in this regard, very clearly have come in to the support of this all appreciating the value of the tone in the whole of the conversation. Having a large vocabulary is a complete asset for any kind of the conversation starting from the formal conversation to the informal communication to the business communication to the one that is used in the various kinds of the speeches or the presentations. The importance of the vocabulary in the business is found to be highlighted by many of the sources.

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The communication in the department is carried out by the help of the memos and the routine form messages among the various branches and the divisions of the same company. With the help of interdepartmental communication the information is routed and acknowledgement of the goods received or sent is taken. The data is also transferred in form of the receipts regarding various matters and they are used to initiate many actions. The things kept moving with the help of these messages when transferred from one place to the other. It is very necessary to make the things go smooth by making its flow uninterrupted. The written letters are used to communicate outside the department with the other ones and the other parties that are external. The written communication is also used within the organization or any company. The process of written communication is used in the form of the office circulars, memos, office orders, notes, letters to regional office or letters to the branch office etc. The requirements and formulas for this type of communication in inter department is same as that of the process that is used in the letter writing with the other departments.

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A picture says a thousand words without saying anything. The words are imprecise and not so perfect conveyors of the meaning particularly in communicating the statistical data and the complex information. The statistical data is difficult to understand in the maze of the words. The technical processes and the procedures are difficult to understand when the words are used in the process of the communication. The visual aids are required to be used in such situation that includes pictures, graphs table etc. is is helpful when someone wants to show something rather than tell something. The reports form a very essential part in the business communication and they are required when someone asks to elaborate the exact position of the business and this type of work can be done only with the help of graphs and numbers. The emphasis is laid on the key points in this way and they act as supplementary to the words. They make the content supplementary and the information can be delivered through it in broad way. The physical appearance of the report is enhanced by using the pictures, graphs, numbers or figures or the statistical.

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The communication skills are very important and they play a vital role when it comes to interaction with others. The communication skills helps to interact in an effective way and makes the conversation standardised way. All the people that deal in the process of communication need to have better skill of interacting so as to make the communication easy and fast. The rules of communication are required to be kept in mind so that all the communication can be made in the effective way. The personality development can be made with the help of powerful communication skills. The personality of the person can be made strong if the focus is laid on building the confidence of the person. The importance should be given to induce self confidence among the individuals by motivating them in a better way and the things should be done so that motivation level can be increased to the great extent. The people can believe in you only in the case you have confidence in yourself.

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