Explain the importance of Performance Review?

The end of the financial year is in fact the time when the performance of an organisation is reviewed externally as well as internally and the report of this performance affects the organisation at the external level as well as at the internal level. The start of the financial year starts with the top heads of the organisation sitting together and working on the things that have gone perfect in the financial year and how all these can be maintained and specifically on the parameters that have not gone in the right way and things need to be done again or in the better way to get the desired results. In the terms of the management this process of the review of the performance of the staff members is also referred to as the gauging and the gauging should be very sensible in the nature of the working as then only the things can be improved and the staff members will be able to work in the better way to get the desired results for the organisation.

The performance review will surely bring out the things that need to be changed or the new things need to be brought in by getting the old ones out or by improving the old ones only and hence it is very necessary and at the same time very vital to understand the various basics of the process of the review of the performance. As a management of an organisation, facing the losses and the negatives is very difficult but at the same time it is very necessary and at the same time very critical to understand that the things can be improved if the things are taken in the polite and the positive way and hence in eth other words it can be said that it is very necessary to have a good polite and a positive tone as any kind of the negativity will start reflecting on the team members as well as they take the higher authorities as there idol and the guide and if the guide and the leader will behave like this then it will be very difficult for the organisation to get out the maximum of the staff members from the time to time. The management of an organisation must be prepared in the past for the future and this will able the management to be better ready for filling in the various kinds of the gaps from the time to time by making the specific kind of the action plan by summarizing the requirements and then working on all of these by making the required action plan in accordance of the pre set goals and the objectives of an organisation.

It is very necessary to have the plans for the working and in such cases even more important is that one must have a second plan as well in the back up seat as in any of the case if the first plan is not able to deliver the goods, the working will not be affecting and the organisation can surely go ahead with the help of the back up plan in the time being. The various types of the trends that have been observed and the various kinds of the research work that has been done by the various scientists and the researchers in the various parts of the world in this regard very clearly show the fact that the review of the performance must be carried in a very calculative way and there must not be any kind of the hurry or the haste in the working of this as this can lead to the affect on the focus of the working in the performance review. The manager or the one who is doing the review must not be empathic in the attitude and must not get personal or ruse at times and must use the processes both of the praise as well as of the criticism but with in the limits so that these are not able to affect the performance of the staff members in a negative way. The manager must not act as a judge trying to go in the various not related matters and he or she must try to stick to the topic by not deviating to the irrelevant topics. The person who is doing the review of the performance must use a tone that is very positive in the nature of the working so that the various staff members who are involved in the review are not at all affected in the negative sense by the review and must not feel that they are being tortured at any point of the time.

The manager must not try to play with the anxiety of the staff members as the staff members are very much linked with all this as the life and the livelihood of the staff members of an organisation depends on all of this, so the manager must take the steps top keep the staff members calm in one way or the other as it is very necessary to control the level of the anxiety of the staff members of an organisation. the manager must not forget that the main aim of the review is to look in to the things that have happened in the past and to improve the same for the future and hence it must be taken as a platform to raise the level of the performance of the employees and not at all affect the performance of the staff members. Such an environment must be created by the manager at the work station that each and every employee of the organisation enjoys the work and is ready to come the next day and must think of the organisation at all the time and this will happen only if the staff members always feel comfortable and free in sharing there views from the time to time as then only the growth will follow the lane. The end of one financial year and the start of the next one is in fact the time when the organisation is in the mood of the action as this is the time when the organisations are busy in doing the appraisal and this is the way in which the organisation tends to transfer the part of the profit that has been obtained as a whole with the help of the staff members, to the various deserving staff members. The staff members getting the good appraisal are the ones who are well placed in the eyes of the organisation and the ones who are getting the poor form of the appraisals are the one who are in the way of the organisation are being told that there is need for the immediate improvement in there performance as then only the survival in the organisation will be possible. The review is the system in which the performance of the staff members is checked by comparing the targets of the individuals and then what has been achieved by the respective staff members and with this the performance of an individual is calculated in a very clear manner.

The appraisal in terms of the performance must be done with an intention to motivate the staff members to perform better in the working and it must not be to degrade the staff member from the time to time. The appraisal can be done in the best form if the last mails, memos and any other kind of the way including the physical letters must be used as this will help the manager o remind himself of the performance of the various staff members as with the time the picture can fade away of the past and also at the same time there can be instances when the manager may not be in the same branch or the department, so this will act as the very good tool in this regard of the reference. One way that has been observed by the various kind of the organisations from the time to time is of the asking of the staff members only of telling what all they have achieved in the due course of the time and also for the same also submit the needed document for the same if available. Here the staff members self fill the physical form or at times the same can be done online and this form involves the various targets of the staff members depending on the level of the hierarchy on which he or she is working and then against the targets the achievements are to be listed and it becomes very easy for the manager to check the various things and also compare at times among the various staff members. The main point that comes out here is that the quality of the appraisal becomes very superior here and the appraisal can be done in the best possible way here and such kind of the appraisals are very generally referred to as the sensible appraisals. The self appraisals help the manager know what the staff member is thinking of himself or herself and the manager then interprets the facts that he or she thinks about the staff member and in this way the appraisals can be or are being done. The manager needs to decide that the achievements that have been mentioned by the staff member are in the coordination with the targets that had been set regarding the targets that had been set by the organisation at the start of the last financial year. The main aim of the appraisal is not to discourage any of the staff members but in fact it helps a staff member and then the manager to analyse the things and see where the things have gone in the right direction and where the things have gone in the wrong direction. The manager at the first must know what all negatives are there in the working so that he or she can guide the respective staff member to check the things, so that the improvement can be made in the working of the staff member and as a whole of the organisation as well. The manager must take care that the staff member must not at any of the time feel that he or she is being discouraged or at times even being tortured mentally as this will make the things even worse in the nature of the working in an organisation.

In the case where the staff member may feel dejected and may at times behave in the negative way, the manager has the role to take care of the staff member and keep him or her along the other staff members so that the employee can be motivated and lead to the improvement in the working of the staff member in an organisation. The main aim of the sensible appraisals is to build the gauge in the very new way by setting the new goals and the objectives on the short term basis for the staff members itself by learning from the past positives and the negatives, it is very necessary and at the same time very vital to summarise the things and try to understand what was lacking in the working as a whole. New plans can be brought in to the picture as per the need and then there can be initiated some of the changes in the present goals and the objectives and the plans so that the things that went wrong can be avoided and the new heights can be achieved by the staff members and then by the organisation as a whole. The goals and the objectives that are framed by the management must be downloaded to the staff members in the proper way and also at the right time so that the staff members can work in the best of the way and the targets that have been set keeping in mind the pre set vision can be achieved.