How to use the concept of “Warning” in an organisation

In the present scenario that is prevailing involves very high levels of the competition and every company or the firm leaves no bar blank to leave the other firm in the competition behind. But in the due course of all this, one needs to abide by the certain set of the rules and the regulations that have been set internally by the organisation itself or by the various types of the governing bodies of the government at state level as well as at the centre. Every employee in the firm or the organisation follow these type of the rules and the product needs to be maintained and produced in that particular way and if any employee shows negligence in following these rules or does anything that is not at all acceptable by the organisation, he or she needs to be informed about the same, so that the ways can be mended. Hence in the other words it can be said that the whole process of the warning involves providing the information to the concerned person of the unfavourable and the unpleasant results if the particular course of the action is not changed.

These particular actions on the general basis involve defiance, negligence, mishandling of the machinery and the material on the regular basis or at times not behaving in the proper way with the other employees or the customers, etc. The whole need of the process of the warning involves the process of asking the various employees to properly follow all the rules and the regulations and very sincerely and with full discipline and dedication work for the growth and the development of the firm. The warning in particular is issued by an individual’s senior or the superior to his or her subordinate and this warning can be in the form of the oral mode or the written mode. The warning can be in the particular specific form or at times can be issued in the general perspective. The warnings when general in the nature can not be directed to any particular type of the group or any particular person in the general. The warnings like the ‘No Smoking’, ‘No admission without permission’, ‘Outsiders are not allowed’ form the part of the general warnings. The particular warnings are the ones that are issued specially against the specific person and these act as a tool to humiliate that specific person that can then evoke his or her resentment, followed by his or her repercussions. The warnings form a very critical part of the organisation and just cannot be issued by taking the whole process in a light mood and while issuing the warnings, one must be sure about the worthiness of all the facts, based on which the warning is being given.

The warning must be issued only after the impartial as well as the objective analysis of the whole of the situation and should not at all be based on the personal presumptions or the prejudices. An individual must be given an appropriate opportunity for explaining his or her situation or the position, before issuing any type of the warning to the concerned individual. Fresh and the friendly tone must act as the basis of the oral warning as it must be given in privacy. Also in this type of the warning, very humiliating or the harsh words must not be used as they may act towards the formation of the personal grudge in the heart of an individual to whom the warning is being issued. The basic purpose of the warning involves taking the individual towards the betterment at the personal level of an individual as by this not only the individual will be benefited but as a whole the results will be seen in the whole organisation. So the warning that is being issued orally must involve very careful use of the words being used very consciously through out.

The warning can be given in the written form as well and in the case of such a warning, the same should be given in the secret and not at all in the open letters. It is very necessary that the whole letter should consist of the very complete and also very clear message with the major aim to bring in the scope of the betterment and the development at the personal level and also at the whole organisation level. The written warning can be in the form of the memo as well first being given at the branch level and if there is no development seen, then the same matter can be taken up to the higher hierarchy, so that the management at the higher levels come to know about the whole matter and the appropriate action can be taken against the specific individual. but one thing that must be kept in the mind here is that the warning should be issued only if and when required and should not be false or vague in the nature as one should never ever play with the career of the others, so in the other words it can be said that the warning must be issued only when the superior who is to issue the warning is sure about the fact that something wrong has been done by the specific individual and he or she must be guided or warned of the same and when ever required the same needs to be documented as well. In the initial stages, the warning can be issued at the branch or the local level and if required can be moved further as per the requirement and in the worse of the cases even the show cause notice can be issued as well. But one thing that is very critical here is that the individual against whom the warning is being issued has the proper right to answer against the warning within the set duration of the time, with the main motive of keeping all the things to be very clear and transparent in the nature.