What is business writing? Explain its essentials

The business writing is that piece of writing that reveals the capability of the writer to express him in an effective way in order to be clear and precise in the mind of the reader. Its message should be to the point and should not bear anything to be said in a roundabout way. It should have unity and proportion and it should be well arranged in its form. The main of the business writing is that reader should understand the things in the same spirit in which the writer tends to write it. The written communication keeps a very important role in any organization. It is taken seriously by everyone in the organization and is of vital importance. The written message should be conveyed in simple language but at the same time it should be produced by mature thinking. The business writing includes letters, reports, notices, agendas, resolutions etc. the seven Cs of communication should be taken care of in the business writing and they are clear, concise, complete, candid, courteous, correct and concrete.

The certain should be taken care of while writing a business related pieces. The matter of the business writing should be fulfilling the principles of completeness, clarity, conciseness, accuracy, unity, emphasis, sequencing, readability etc. Thee written message should be consisted of unified sentences and paragraphs. Each sentence should be consisted of single idea that is clearly expressed. The chaos of idea should not be there. Not only lines but the paragraphs should also be unified. A single paragraph should be focus on the single idea. The central idea of a paragraph should be the same. The pros and cons of the same thing should not get clashed in the same paragraph. The ideas, figures and facts should be mentioned in order of the priority or the importance. The thoughts of greater value should be kept at the position where the emphasis is laid. The main idea of the message should be described with the help of graph, chart, statistics and audio visuals at the proper place in order to attract the attention of the reader. It is up to the writer to maintain the writing in such a way that reader does not get bored while reading the material. The repetition should be avoided so that the meaning of the writing does not become vaguest the completeness of the writing piece should be kept in mind. Incomplete things invite disinterest.

It is important to keep the writing complete along with the reasons, conclusions and every other thing required in order to complete it. The incomplete message generates misunderstanding and misleading from the actual message that is required to be conveyed. It leads to further problems and the queries which result in the wastage of the resources like time. It brings about irritation in the reader. The written message once complete in all aspects brings satisfaction in the reader and is very easy for the reader to understand. The incomplete messages lead to various questioning and confusion in the mind of the reader which is of no use. The relevant data should be the part of the writing. It should cover all the major aspects of the subject matter. The clarity of the message is something the dire need of the any type of the writing piece. It is matter of confusion to produce the writing material that consumes lot of time in understanding its meaning. The message conveyed should be away from the confusion and ambiguities. The writer should write after thinking clearly and in the sequence that is logical. The words used in the writing should be of simple language and should convey the correct meaning in spite of conveying the double meaning. The conciseness of the written message should also be kept in the mind. The message should be conveyed in the least possible word but it should be kept in mind that completeness of the message is not affected by that. It lets the reader to save the time and get the actual meaning of the message in few span of the time. The aimless and lengthy detail attracts ineffectiveness in conveying the message and hence hinders the process of communication. The minimum words should be used to convey the message.

The accuracy of the written message also matters a lot. The message should be written with the accuracy and in correct language. One should keep in mind the vocabulary used in the written message. The vocabulary should be simple and understandable by all the readers. It should be kept in mind that inaccurate figures in the written message can mislead the reader that may result in taking of wrong decision. The attention of the reader gets distracted by the wrong spellings, poor sentence making, faulty grammar etc and hence leads to the confusion. The emphasis is laid on the central idea of the written message. The unity is must in the written message. The completeness, clarity conciseness and accuracy of the written message are basic characteristics for business writing. The letters, memos, charts and graphs all form the part of the business writing which are meant to be clear and precise in the nature. The ability of writer is seen clearly in his writing. The one who writes is the proof that the writer has deep connection with his mind and heart. The one who writes is of opinion that it is necessary to be sensitive to the inner mind in order to write. However in the business writing inner conscious is not needed much. All we need in the business writing is clear thoughts and writing power. The writing power includes the efficiency in writing so that every reader could find a connection with the writer. Mostly the writer writing business material does not need to be creative or full of imagination. The main factor required for the business writing is just the quality of the techniques of the words and effective vocabulary along with the clear thinking. If the thinking is vague, writer may create confusion in his writings. Hence all the factors required for business writing must be kept in mind in order to be effective writer.