What is Notice, Agenda and Minutes?
It is imperative to use and issue the notices and agendas to the all participants of a particular meeting. The company secretary is the in charge who is entitled to issue the notice and agenda to the participants of the meeting. He needs to design the notice as per the instructions that are issued by the director or the chairpersons. He has to make sure that the notice is being circulated to all the members who are going to attend the meeting to know the purpose of the meeting and its where about within the time. The notice and agenda are designed on the same page generally. Notice is normally a formal invitation to the directors, shareholders and other members that are entitled to come to the meeting to attend it. It contains the date, place and the timings of the meeting. In the common companies act, minimum twenty-one days are required to arrange a general body meeting. The notice is served to the every participant of the meeting whether it is the member or director. The notice must be served in the stipulated time and the members should be supplied a sufficient amount of the time to be ready for the meeting by arranging their documents and the matter to be discussed at the meeting. The notice must bear certain things that are essential part of it.